Invoice (Description)

A list of vendor invoices in your organization. Invoices can be linked to purchase orders.

When invoice detail is added in this master list, the details will be visible in the transaction detail list on reports.

Adding purchase order numbers will allow linking of the invoice to a purchase order, if the Purchase Order is added to the Purchase Order master list.

Invoices can be added either before or after the actual spend is loaded.

Field Name	Description	Mandatory
Invoice Number	The invoice number associated with this Accounts Payable ID.	Yes
Invoice Date	The date of the invoice represented by the Invoice Number field.	No
Invoice Description	The description of this Accounts Payable ID line entry.	No
PO Number	A number that identifies a purchase order associated with this Accounts Payable line entry.	No
Vendor Code	The Vendor ID used by the Financial Management system to track the company providing the product or service.	Yes
Cost Center Code	Cost Center Code associated with the cost center name.	No
Cost Center Name	The name of the Cost Center associated with the Cost Center code.	No
Account Code	The code that represente the account from the general ledger that stores the invoice amount.	No
Account Description	The name of the account from the general ledger.	No
Invoice Amount	The amount represented by this Accounts Payable line entry.	Yes

Go to the templates menu to download a template of an accounts file.