Use this article to understand how Yarken Business Cases help teams evaluate, compare, and track planned investments over time.
What are Business Cases?
Business Cases in Yarken help teams evaluate planned investments by estimating costs, tracking outcomes, and comparing expected value against actual performance.
They are used to structure decisions around cloud and non cloud initiatives, giving Finance, IT, and business stakeholders a clearer view of what an investment is expected to cost, what it is intended to achieve, and how it performs over time.
Business Cases can include both cloud and non cloud cost estimates. Items can be added manually or uploaded through a file, then grouped and reviewed by year.
What you can do
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Create business cases with start dates, end dates, descriptions, and objectives.
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Add cloud cost estimates.
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Add non cloud cost estimates.
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Upload business case line items through a file.
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Enter month-wise estimates for planned costs.
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Group and review estimates by year.
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Assign entities to business case line items.
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Compare estimates against actuals where business case tagging is available.
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Review, approve, or cancel business cases.
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Track investment impact across planned and actual cost.
How teams use Business Cases
Teams use Business Cases when they need to evaluate a technology investment before, during, or after execution.
A business case typically starts with the investment objective. The team defines what the initiative is meant to achieve, the expected timeline, and the estimated cost.
Cost estimates can include cloud and non cloud items. These estimates can be entered manually or uploaded, depending on the level of detail available.
Once the business case is created, teams can review expected cost over time and compare the plan against actual spend as the initiative progresses.
This helps teams move beyond one-time approval and into ongoing investment tracking.
Cloud and non-cloud estimates
Yarken supports both cloud and non-cloud cost estimation inside Business Cases.
Cloud estimates can be used for initiatives involving cloud migration, cloud expansion, cloud modernization, or other cloud-related investments.
Non cloud estimates can be used for labor, services, software, infrastructure, vendor costs, or other investment categories.
This allows teams to evaluate total investment impact rather than treating cloud and non cloud costs separately.
Entity-aware business cases
Business Cases support entity assignment at the line-item level.
Entities can be applied to both cloud and non-cloud line items, whether those estimates are entered manually or uploaded through a file.
This helps organizations track planned investments across regions, business units, legal entities, or other organizational structures. It also improves comparison between business case estimates and actual spend where entity-based reporting is used.
What makes it different
Business Cases in Yarken are connected to the broader technology finance model.
They are not standalone approval documents. They sit alongside planning, cloud analysis, actual spend, and reporting, helping teams compare what was expected with what actually happened.
This gives teams a stronger basis for investment decisions, ROI conversations, cloud TCO analysis, and ongoing financial accountability.
When to use Business Cases
Use Business Cases when a technology initiative needs cost estimates, approval, tracking, or performance review.
Use them for cloud migrations, vendor initiatives, modernization programs, service changes, platform investments, or any initiative where planned cost and actual performance need to be compared.
For detailed step by step instructions on creating business cases, adding cloud and non cloud estimates, uploading estimate files, approving or cancelling business cases, and reviewing results, refer to the relevant user guides.
Next step
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