Use this article to understand how Yarken helps teams review software license allocation, usage, and available capacity.
Understand software license consumption
License Usage helps teams understand how software licenses are allocated, consumed, and available across the organization.
It gives users visibility into tenant level license allocation, product usage, and individual license usage. This helps Finance, IT, SaaS owners, and vendor managers understand where licenses are being used, where capacity exists, and where further review may be needed.
License data is available in Analytics through the License Usage cube, making it easier to analyze usage alongside other technology finance data.
What you can do
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Review license availability and consumption by vendor and product.
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Track tenant level license allocation.
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Analyze individual license usage at the user level.
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Upload month by month tenant license usage data.
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Upload month by month individual license usage data.
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Assign license usage data to a specific vendor during upload.
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Review monthly license usage trends for selected products.
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Use Analytics to report on tenant, product, and individual license usage.
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Support SaaS optimization and license review conversations with usage data.
Tenant License Usage
Tenant License Usage provides a high-level view of license allocation and availability at the tenant level.
Teams can upload month by month tenant license usage data and assign that data to a vendor. This helps track how licenses are allocated and how much capacity is available across the organization.
Tenant level visibility is useful when teams need to understand overall license position by vendor or product.
Individual License Usage
Individual License Usage helps teams monitor license consumption at the user level.
Teams can upload month by month individual license usage data and assign it to a vendor. This supports more detailed reporting on who is consuming licenses and how usage changes over time.
Individual level visibility is useful when teams need to investigate underused licenses, validate usage patterns, or support license optimization.
License Usage in Analytics
The License Usage cube allows teams to report on tenant license usage, product usage, and individual license usage.
Once license data is processed, users can analyze it in Analytics and use it for reporting, decision making, and optimization discussions.
This helps bring software usage into the same analytical environment used for spend, cloud, planning, and other technology finance views.
How teams use it
IT and SaaS owners use License Usage to understand product adoption and consumption.
Finance teams use it to support vendor spend reviews and license planning.
Vendor managers use it to prepare for renewals, identify unused capacity, and support conversations around right sizing.
Together, these views help teams move from license counts to better software cost management.
What makes it different
License Usage connects software consumption data to the broader Yarken environment.
Instead of reviewing licenses separately from spend, vendors, and planning, teams can analyze license consumption as part of the wider technology finance model.
This helps organizations connect SaaS usage to financial accountability, vendor management, and optimization decisions.
When to use License Usage
Use License Usage when you need to understand license allocation, availability, product usage, or user level consumption.
Use it when preparing for vendor reviews, SaaS optimization, renewal discussions, or license planning.
For detailed step by step instructions on uploading tenant license data, uploading individual license data, reviewing license usage, and reporting in Analytics, refer to the relevant user guides.
Next step
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