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Cube Refresh

The Cube Refresh page allows Admins to manually refresh data cubes on an as-needed basis, ensuring that dashboards, reports, and analytics reflect the most recent data changes.

What is a cube refresh?

Yarken uses cubes to power dashboards and analytics. Cubes are pre-aggregated datasets optimized for fast query performance and reporting.

When underlying source data changes—such as new uploads, updates, or corrections—the cubes must be refreshed so those changes are reflected across:

  • Standard dashboards

  • Custom dashboards

  • Reports

  • Analytics views

Refreshing a cube rebuilds its pre-aggregated data from the latest source data.

Cube refresh status

Each cube displays a current refresh status:

  • Refreshed
    The cube is up to date and reflects the latest available data.

  • Pending
    New or updated data exists, but the cube has not yet been refreshed.

You can use the Last Refreshed column to see when a cube was last updated.

Cubes in a Pending state do not reflect the latest data in dashboards, reports, or analytics.

Cube dependencies

Some cubes depend on other cubes. When source data changes:

  • All related cubes enter a Pending state.

  • All dependent cubes must be refreshed to ensure consistent and accurate reporting.

Cube refresh scenarios

Admins can refresh cubes in two ways:

Automatic refresh

  • Cubes are refreshed automatically within 24 hours of the last data change.

  • This ensures eventual consistency without manual intervention.

  • You change platform configuration settings such as the Year Name Format in Default Settings.

Manual refresh

Admins can manually refresh:

  • Individual cubes, or

  • All pending cubes at once using the Refresh Pending action.

Manual refresh is recommended when:

  • You want to see recently uploaded or corrected data immediately in dashboards or reports.

  • Automatic refresh did not process specific months or historical periods in the pre-aggregated data.

  • You change platform financial year configuration settings such as the Year Name Format, Current Financial Year, or Financial Year Start Month in Default Settings.

How to refresh cubes manually

To refresh,

  1. Navigate to Admin > Cube Refresh.

  2. Review cubes with a Pending status.

  3. Click the Refresh icon next to a specific cube to refresh it, or

  4. Click REFRESH PENDING to refresh all pending cubes at once.

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