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Create cloud asset using Upload Rule

This article explains how to create cloud assets dynamically during cloud consumption uploads using an Upload Rule.

When to create cloud asset using Upload Rule

Create cloud asset when:

  • You want to publish cloud spend to specific cloud assets, but

  • The required cloud assets do not already exist, and

  • You want the assets to be created automatically during file upload rather than manually in advance.

Rule type used

  • Copy Column

What the rule does

The Copy Column rule copies values from a selected Source Column in the file and populates them into the Cloud Asset Name field.

This allows the application to:

  • Create new cloud assets automatically, and

  • Assign cloud spend to those assets during publishing.

Procedure

  1. Navigate to UPLOAD RULES tab.

  2. Click + ADD NEW.

  3. In the New Upload Rule popup:

    • Source Table - Select Cloud Consumption.

    • Field to Update - Select Cloud Asset Name.

    • Rule Type - Select Copy Column.

    • Source Column - Select the column from the file that contains the values you want to use as cloud asset names.

      image-20260113-100724.png

  4. (Optional) Add filters or comment.

  5. Click SAVE.

The rule is now active and will run automatically during cloud consumption uploads.

What happens after execution

After the rule executes:

  • New cloud assets are created based on the copied values.

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  • Cloud spend can be published to the newly created assets.

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  • Once published:

    • The new cloud assets appear in Assets for the month in which the spend was published.

    • These assets become available for reporting, allocation, and analysis.

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When Cloud Asset Name is blank

If Cloud Asset Name is blank, Yarken keeps that spend separate when you publish Cloud Spend.

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During publishing:

  • Yarken creates a single Cloud asset named Unknown for the selected year and month.

  • All published records with a blank Cloud Asset Name are assigned to that asset.

  • The associated spend remains with the Unknown asset instead of being distributed across named Cloud assets.

  • The corresponding published Expenses records show Unknown in the Asset field.

Note: The Unknown Cloud asset is created during Cloud Spend publishing, not during Upload Rule processing.

If you want the spend to be associated with specific named Cloud assets, make sure Cloud Asset Name is populated before publishing.

Mapping AI Attributes for Cloud Assets
When configuring an Upload Rule to create or update Cloud assets, it is highly recommended to include a mapping for the AI Service field.

  • Field to Update: Select AI Service.

  • Logic: Map this to the source column in your cloud consumption file that identifies the AI-specific workload (e.g., a tag like Project: AI-Chatbot or a specific service name like Azure OpenAI).

  • Result: By mapping this field, the system automatically populate the AI Service attribute in Cloud asset during the publish process.

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