Overview
Yarken’s Workforce Planning helps you plan employee, vendor, and contractor costs directly inside your budget or forecast.
With Workforce Planning, you can:
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Plan headcount by role, cost center, entity, and expense type
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Use predefined role rates to calculate workforce costs
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Plan internal employees and external vendors separately
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Automatically distribute workforce costs across financial accounts
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Generate budget and forecast values from headcount plans
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Review, submit, approve, and publish workforce plans within the same planning workflow
Key concepts
Role-based planning
Workforce Planning is based on roles, not individual cost calculations.
A role represents a standard job function, such as Software Engineer, Analyst, Consultant, or Contractor. Each role has a predefined annual rate, also called Base Compensation.
When you select a role in a workforce plan, Yarken uses the role rate to calculate the cost.
Base compensation
Base Compensation is the annual cost assigned to a role.
Yarken converts this annual amount into a monthly cost.
Monthly cost = Base Compensation ÷ 12
For example, if the Base Compensation is $1,200,000, the monthly cost is $100,000.
Headcount
Headcount is the number of resources you plan for each month.
When you enter headcount, Yarken automatically calculates the workforce cost.
Total Expense = Monthly cost × Total headcount
For employees, the monthly headcount cannot be more than 1 per employee.
Here, we are considering each employee’s percentage allocation of work for that particular account in decimal values, such as 0.1 (10%) to 1 (100%)
For vendors or contractors, you can enter more flexible headcount values based on your planning needs.
Account distribution
Workforce costs can be split across one or more financial accounts.
For example, a role may be configured so that:
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10% goes to Software Licenses
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100% goes to Employee Benefits
Yarken uses these percentages to automatically create account-level budget values.
Employees and vendors
Yarken supports workforce planning for both internal and external resources.
Use Employee planning for internal staff.
Use Vendor planning for contractors, consultants, or third-party resources.
Next Steps
Workforce Planning Integration in Yarken's Budget and Forecasting Process