Breadcrumbs

Licensing

The Licensing page allows administrators to manage platform licensing, feature availability, and license upgrades within Yarken.

This page helps organizations:

  • Manage active subscriptions

  • Upload updated license files

  • Review enabled platform capabilities

  • Monitor license expiration timelines

  • Control access to licensed functionality

  • Maintain operational continuity

Licensing configuration ensures the platform aligns with purchased capabilities and organizational usage requirements.

Access Licensing settings

To open Licensing settings:

  1. Navigate to Admin

  2. Select Settings

  3. Open Licensing

The page includes:

  • License upgrade controls

  • License expiration information

  • Licensed feature visibility

  • Platform capability overview

License management overview

The Licensing page provides centralized visibility into the organization's active Yarken license.

Administrators can:

  • Upload updated license files

  • Extend or renew subscriptions

  • Review enabled modules

  • Validate licensed capabilities

  • Maintain access continuity

This helps ensure uninterrupted access to platform functionality.

Upgrade license

The Upgrade License section allows administrators to upload and apply a new license file.

Supported actions include:

  • Drag-and-drop license upload

  • Manual file selection

  • License replacement

  • Subscription renewal

  • Feature entitlement updates

Supported file type:

  • .lic

After selecting a valid license file, use the Upgrade button to apply the updated license.

License expiration

The Licensing page displays the current license expiration date.

This helps administrators:

  • Monitor renewal timelines

  • Prevent service interruptions

  • Coordinate subscription renewals

  • Maintain uninterrupted access to platform capabilities

Organizations should review expiration timelines regularly as part of operational governance.

Available features

The Available Features section displays modules and capabilities enabled under the active license.

This provides visibility into:

  • Licensed applications

  • Operational modules

  • Financial management capabilities

  • Planning functionality

  • AI-enabled experiences

  • Reporting and analytics access

Feature visibility depends on the active subscription and purchased entitlements.

Common licensed capabilities

Depending on the organization's subscription, available capabilities may include:

Cost Transparency

Provides visibility into IT spending and operational cost structures.

Vendor Insights

Supports vendor management, vendor analysis, and supplier cost visibility.

Contract Value Management

Supports contract tracking and operational contract visibility.

IT Planning

Supports budgeting, forecasting, and strategic planning workflows.

Mobile

Provides visibility into mobile consumption and operational usage.

Cloud TCO

Supports cloud cost analysis and total cost visibility.

Application TCO

Provides application-level cost analysis and operational visibility.

Showback

Supports departmental visibility into operational and IT costs.

Chargeback

Supports cost allocation and chargeback management across consumers and services.

Forecast

Supports operational forecasting and spend planning workflows.

Custom Dashboards

Enables creation of customized dashboards and reporting experiences.

Yarken Intelligence

Provides AI-assisted workflows including Ask Yarken and Copilot experiences.

Operational importance of licensing

Licensing directly impacts platform availability and operational functionality.

Proper license management helps organizations:

  • Maintain access continuity

  • Support governance requirements

  • Prevent operational disruption

  • Control feature availability

  • Align platform capabilities with business needs

Licensing administration is an important part of enterprise platform governance.

Best practices

Recommended practices include:

  • Monitor license expiration regularly

  • Renew licenses before expiration

  • Validate enabled capabilities after upgrades

  • Store license files securely

  • Coordinate upgrades with platform administrators

  • Review feature entitlements periodically

Consistent license management helps maintain operational stability.

License upgrades and platform capabilities

Updating a license may:

  • Enable additional modules

  • Extend platform access

  • Add operational capabilities

  • Unlock AI-assisted experiences

  • Expand analytics and reporting functionality

  • Support additional governance workflows

Feature availability updates automatically after successful license application.

Governance considerations

Licensing administration supports:

  • Platform governance

  • Operational continuity

  • Subscription compliance

  • Controlled feature access

  • Enterprise configuration management

Organizations should align license management with internal governance and procurement processes.

Troubleshooting license uploads

If a license upload fails:

  • Verify the file format is .lic

  • Confirm the file is valid and uncorrupted

  • Ensure the subscription is active

  • Verify administrator access permissions

  • Retry the upload process

If issues continue, contact Yarken support.

Support and assistance

For licensing assistance:

  • Contact Yarken support

  • Coordinate with your account representative

  • Review subscription and entitlement details

  • Validate license renewal timelines

Support teams can assist with upgrades, renewals, and entitlement verification.

Relationship with other Yarken modules

Licensing controls access to capabilities across:

  • Analytics

  • Planning

  • Chargeback

  • Forecasting

  • Workforce Planning

  • Ask Yarken

  • Copilots

  • Dashboards

  • Reporting

Feature access depends on licensed entitlements.

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