Ask Yarken (Admin Settings)

Use this article to understand the Ask Yarken controls available under Admin > Settings > AI > Ask Yarken.

For full Ask Yarken usage, examples, and troubleshooting, see Ask Yarken.

What this setting controls

Ask Yarken settings control:

Whether Ask Yarken is available in the environment.
What organization-level context Ask Yarken can use when shaping answers.
How Ask Yarken handles ambiguous names in user questions.
Whether Ask Yarken Beta is enabled for the environment.

These settings do not change source data or user data permissions.

Access Ask Yarken settings

To open Ask Yarken settings:

Go to Admin.
Select Settings.
Under AI, select Ask Yarken.

Enable or disable Ask Yarken

Use Enable Ask Yarken to turn the Ask Yarken experience on or off.

When enabled, eligible users can access Ask Yarken from the top navigation bar. When disabled, users cannot use the Ask Yarken chat experience.

Enable Ask Yarken Beta

Use Enable Ask Yarken Beta to enable the current Beta AI framework for the environment.

The previous Ask Yarken Beta Test Users control has been removed. Administrators no longer need to add individual email addresses to receive Beta access.

When Ask Yarken Beta is enabled:

Users with Admin privileges, a Yarken AI licence, and the required environment access can open AI Studio.
AI Studio is not limited to Yarken administrators.
Non-admin users cannot open AI Studio configuration, but can continue to use other enabled Ask Yarken Beta features when their licence, role, and feature access allow it.

For AI Studio access details, see AI Studio overview and access.

Organization context

Use Organization context for Ask Yarken to provide short business guidance that Ask Yarken can apply when answering questions.

Use it for company goals, financial policies, reporting definitions, internal terminology, naming guidance, currency preferences, answer style guidance, and governance requirements.

Keep the context short and operational. Organization context helps shape answers. It does not override governed data, financial year settings, permissions, or tool-backed results.

Search lookup: Ambiguous matches

Search lookup helps Ask Yarken resolve names in user questions to values in Yarken, such as vendors, applications, cost centers, accounts, and consumers.

The ambiguous matches setting controls what happens when more than one match is found.

Setting	Use when
Prefer asking the user to clarify	Accuracy matters more than speed, or your environment has overlapping names.
Agent chooses best match	Speed matters and users usually ask with clear context.

The supporting index is now labelled Lookup Search under Admin > Settings > AI to distinguish name resolution from the document-based AI Studio > Knowledge Base.

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