Review and Validate Extracted Contracts

After a contract has been processed, review the extracted information before publishing it to Yarken. During this step, you can verify extracted values, confirm their accuracy against the source document, resolve any review items, and update information where required. Reviewing the extraction results helps ensure that contract records are complete and accurate before they become available for contract management and reporting.

Before reviewing

Before reviewing an extracted contract, confirm that:

The contract upload has completed successfully.
The contract appears in the Extracted tab.
Processing has finished and the contract is no longer in Pending or Processing status.

Monitor processing status

Each uploaded contract is assigned a processing status that indicates its current stage in the extraction workflow. Use these statuses to determine whether a contract is ready for review or requires further action.

Contract statuses

Status	Description	Recommended action
Pending	The contract is waiting to be processed.	No action is required.
Processing	Yarken is currently analyzing the document.	Wait until processing completes.
Completed	Contract information has been extracted successfully.	Review the extracted information before publishing.
Need Review	One or more extracted values require manual validation.	Open Analysis and resolve the highlighted items.
Invalid Contract	The uploaded document does not meet the contract validation requirements.	Review the document or discard it.
Published	The contract has been successfully published.	No further extraction action is required.
Discarded	The contract has been removed from the extraction workflow.	No further action is required.
Failed	Processing could not be completed.	Retry the operation or contact your administrator if the issue persists.

Note:

If the displayed status does not update automatically, select Refresh to retrieve the latest processing status.

Review extracted information

Once a contract reaches the Completed or Need Review status, review the extracted information before publishing it.

Procedure

Navigate to Designer > Accounts Payable > Contracts > Contract Extraction.
Locate the contract you want to review.
Select Analysis from the Actions column.
Review each extracted field.
Compare the extracted values with the original contract where necessary.
Correct any inaccurate or incomplete information before publishing the contract.

Understand extracted fields

Yarken automatically identifies and extracts key information from the uploaded contract to simplify the onboarding process.

The following information may be extracted:

Field	Description
Vendor Name	The vendor or supplier identified in the contract.
Contract Description	A summary of the contract purpose.
Contract Type	The contract category, when available.
Contract Amount	The total contract value or commercial amount.
Start Date	The contract start or effective date.
End Date	The contract expiry or end date.
Vendor Identification	Vendor-related identifying information, where available.

Verify extracted values using source references

Where available, Yarken provides source references that show where an extracted value was identified in the original contract. These references help you quickly verify important information without manually searching through the document.

Use source references to validate information such as:

Contract amount
Start date
End date
Vendor name
Contract description or scope

Understand confidence scores

Each extracted value may include a confidence score that indicates how certain Yarken is that the extracted information is correct.

Confidence score guidance

Confidence score	What it means	Recommended action
90% or higher	The extracted value is likely to be accurate.	Review the information before publishing.
Below 90%	The extracted value may require manual verification.	Compare the value with the original contract and update it if necessary.

Contracts marked Need Review

A contract is marked Need Review when Yarken identifies information that requires manual validation.

Resolve all review items before publishing the contract to ensure the contract record is accurate and complete.

Common reasons include:

One or more extracted fields have a low confidence score.
The vendor could not be matched to an existing vendor.
Required information is missing.
Contract dates appear inconsistent.
The document contains conflicting or unclear information.
A processing or parsing issue occurred during extraction.

Review low-confidence fields

When a contract contains low-confidence values, review each highlighted field before publishing.

Procedure

Open the contract in Analysis.
Review each highlighted field.
Compare the extracted value with the original contract.
Review the confidence score and any supporting rationale.
Update the value if required.
Save your changes.

Fields commonly requiring review

The following fields are more likely to require manual validation:

Vendor Name
Contract Amount
Start Date
End Date
Contract Description
Contract Type

Review tips

To improve data quality before publishing:

Confirm that each value is explicitly stated in the contract.
Check for multiple dates or monetary amounts that could affect extraction.
Ensure the selected information applies to the entire contract rather than a specific section.
Verify that the vendor matches an existing vendor record in Yarken.

Next steps

Once you have reviewed and validated the extracted information, continue to Edit and Publish Contracts to update any remaining information and publish the contract into Yarken.

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